Warren County Prothonotary Office
The Warren County Prothonotary / Clerk of Courts office combines two major common pleas clerk functions. The Prothonotary side is the civil clerk for the Court of Common Pleas. The Clerk of Courts side is the chief clerk and record keeper for criminal common pleas matters. The current county page names Aaron Uber as Prothonotary / Clerk of Courts and lists the office at the Warren County Courthouse.
The Warren County Prothonotary / Clerk of Courts page is the county source for the office duties and contact panel.
The office page is the right local starting point for civil and criminal common pleas records, while UJS is the online docket starting point.
Warren County Prothonotary / Clerk of Courts
Office holder: Aaron Uber
204 Fourth Avenue
Warren, PA 16365
814-728-3440
Fax: 814-728-3459
Monday-Friday, 8:30 a.m.-4:30 p.m.
Warren County Clerk Duties
The county page describes the Prothonotary as the keeper of civil procedure records. The office signs writs and processes, files copies of records and processes, and acts as the Commonwealth's agent for collecting tax on original writs and other received records. It specifically lists the minute book for the Court of Common Pleas, trial and argument list, naturalization papers, passport applications, divorce proceedings, road and right-of-way petitions, boards of view, and eminent-domain proceedings.
The Clerk of Courts function covers criminal common pleas records. It keeps papers filed under criminal and civil procedures and maintains minute books and related records. For a reader, the main practical split is simple: civil and divorce records use the Prothonotary side; criminal case records use the Clerk of Courts side; probate and marriage records use the separate Orphans' Court clerk office.
- Civil common pleas records, including complaints, writs, judgments, motions, trial lists, and orders.
- Divorce proceedings filed in Warren County Court of Common Pleas.
- Criminal common pleas records, including informations, pleas, sentencing entries, costs, restitution, and appeals.
- Minute books, trial and argument lists, naturalization papers, passport applications, and related civil filings.
- Road and right-of-way petitions, boards of view, and eminent-domain matters.
Warren County Split Clerks
Pennsylvania clerk duties are not all housed under one title. Warren County's primary court clerk page is the Prothonotary / Clerk of Courts for civil and criminal common pleas records. Probate-style records are different. The Register of Wills, Recorder of Deeds, and Clerk of Orphans' Court handles wills, estates, guardianships, Orphans' Court filings, marriage licenses, and land-record functions.
| Office | Main Records | When to Use It |
|---|---|---|
| Prothonotary / Clerk of Courts | Civil, criminal, divorce, common pleas filings | Use for common pleas court files, certified copies, older civil files, and criminal docket documents. |
| Register/Recorder/Clerk of Orphans' Court | Wills, estates, guardianships, marriage, Orphans' Court filings | Use for probate and marriage matters, including the Clerk of Orphans' Court / Orphans' Court division. |
| County Open Records Official | County agency records | Use for RTKL requests when the record is a county agency record rather than a court case file. |
Request Warren County Certified Copies
Certified copies are needed when a court document must prove an official action. Online docket sheets may identify the case, but the office that holds the file controls certified copies. A request should include enough information for staff to locate the record, such as docket number, case caption, party names, filing year, document type, and whether a certified or plain copy is needed.
- Search UJS first when the docket number or filing office is unknown.
- Confirm whether the record is civil, criminal, divorce, MDJ, or Orphans' Court before contacting the office.
- Call or visit the Prothonotary / Clerk of Courts for common pleas civil, criminal, or divorce file copy instructions.
- Provide case identifiers, document type, copy type, return method, and current fee payment as directed by the office.
- Use the Register/Recorder/Clerk of Orphans' Court instead for wills, estates, guardianships, Orphans' Court petitions, and marriage copies.
Note: The research file links the 2026 Prothonotary Fee Schedule but does not provide line-item copy fees.
Warren County Request Fields
For common pleas case files, the safest request uses court identifiers rather than a broad description. County open-records policy also accepts written RTKL requests using a county-created form or the Office of Open Records form. That form collects the requester name, company, mailing address, email, phone, fax, records requested, preferred delivery method, signature, and date. Requesters do not need to state a reason, though the county policy says photographic identification may be required to determine citizenship or legal access status.
| Field | Required | Notes |
|---|---|---|
| Docket or Case Number | Recommended | Best way to match a Warren County common pleas case file. |
| Party Names | Yes | Use full legal names when known, especially for divorce and civil matters. |
| Document Type | Yes | Examples include complaint, order, judgment, decree, plea, sentence, or docket sheet. |
| Copy Type | Yes | State whether a plain copy, certified copy, or file review is requested. |
| Delivery Method | Yes | Give pickup, mail, email, or other method if the office permits it. |
| Requester Contact | Yes | Include name, mailing address, phone, and email for follow-up. |
Warren County Clerk Fees
The county page links a 2026 Prothonotary Fee Schedule for the primary clerk office. The research file does not quote the full line-item schedule, so common pleas filing and copy charges should be confirmed from that schedule or by contacting the office before payment. The research does include related clerk-office fee examples for the Register/Recorder/Clerk of Orphans' Court, which helps show why the correct office matters.
| Item | Amount / Rule |
|---|---|
| Prothonotary filing and copy fees | See the 2026 Prothonotary Fee Schedule linked from the county office page. |
| Certified marriage copy | $5.00 through the Register/Recorder office. |
| Marriage license | $40.00 cash or check through the Register/Recorder office. |
| Written land-record document request | $5.00 per document plus a self-addressed stamped envelope. |
| Orphans' Court JCP/JCS surcharge | $41.25 effective 11/17/2025 under the county notice. |
Warren County Open Records Fallback
County agency records use Warren County's Right-to-Know process. The Open Records Official is listed at County of Warren, 204 Fourth Avenue, Warren, PA 16365, with telephone 814-728-3402, fax 814-728-3479, and email pmatve@warrencountypa.gov. The county policy says the five-business-day response period begins when the Open Records Official receives the written request.
The Warren County Open Records page is the local access point for county RTKL requests.
The RTKL route is useful for county agency records, but case records should still start with UJS and the court filing office because court records follow judicial access policy.
Common Warren County Forms
Warren County and the 37th Judicial District provide forms tied to court filing and public access rules. Research notes local forms for Certificate of Compliance, Confidential Document Form, Confidential Information Form, Public Records Informational Poster, Request Access to Case Records, and Request Correction of Clerical Error. These forms matter because Pennsylvania requires confidential information to be handled outside the public filing when court policy requires it.
- 37th Judicial District forms and court information for local court forms and calendar material.
- UJS public-records policy forms for case-record access and confidentiality rules.
- Warren County Open Records forms for county agency record requests.
Mail and Online Access
Online access starts with UJS public docket sheets, not with a Warren County document database. Use UJS to locate docket numbers, public case events, and filing office clues. Then contact the Prothonotary / Clerk of Courts for common pleas civil, criminal, or divorce copies. If the record is Orphans' Court, marriage, estate, guardianship, or land-record related, route it to the Register/Recorder/Clerk of Orphans' Court instead.
Written county RTKL requests can be submitted in person, by mail, fax, or email to the Open Records Official. Land-record requests are different; the Register/Recorder requires written requests, $5.00 per document, and a self-addressed stamped envelope, and the research says land-record requests are not accepted by phone or email. Court-copy rules should be confirmed with the specific filing office before mailing payment.